Representative Payee Level I

3009 Portland Ave E, Tacoma, WA 98404, USA Req #228
Monday, April 5, 2021
The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

Closes:     April 16, 2021 @ 8:59 p.m. PST

Department:   Per Capita/Representative Payee Program

Reports To:    Director                                             
Hours:            40 Hrs/Wk – Full Time

Salary:           DOQ + Benefits*        

*The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, and vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.                                                 

Position Summary:
Responsible for working in collaboration with the most vulnerable members of the Puyallup Tribe to provide assistance to manage monthly payments on behalf of the Tribal Member beneficiary.  The Representative Payee is responsible for meeting with and knowing the needs of the beneficiary, and acting in the best interests of the beneficiary to ensure that benefits received from the Tribe are used for the beneficiary’s current and/or future needs.

Level I is expected to handle moderately complex work assignments and disseminates accurate information to clients.  Sound judgment and the ability to establish priorities to determine the best methods to accomplish work is expected.  Application of general office fundamentals including operating office equipment, basic math and the ability to follow written and oral instructions is expected.

Essential Duties and Responsibilities

 Level I:

  1. Must use any payments received on behalf of the beneficiary for his/her current needs and save the remainder for the beneficiary’s future use.
  2. The Representative Payee has a fiduciary responsibility for the funds and stands as an appointed representative payee by the Representative Payee Program.
  3. Also recommends an alternative person or agency if the Representative Payee can no longer serve the beneficiary.
  4. Responsible for giving copies of receipts to the beneficiary on monthly expenses paid by the Representative Payee on behalf of the beneficiary.
  5. Must keep an accounting record showing expenditures, including receipts, on a quarterly basis with the Representative Payee Program.
  6. Responsible for local travel to banks for deposits/check cashing, to stores to purchase client gift cards or items needed for daily living, to post office or other shipping companies, or other locations to meet client’s needs.
  7. Coordinates with other social service departments such as, Wrap Around, Community Family Services, Children’s Services, ICW, Elders, etc. to ensure clients receive all possible resources, and to gather all information necessary to meet client’s needs.
  8. Must be able to perform duties of Payment Clerk in order to provide back-up to that position on an as-needed basis.
  9. Must maintain confidentiality at all times.
  10. Performs other duties as necessary or assigned.


Supervisory Responsibilities

Level I has no supervisory responsibilities, may assist with training of other Payees.  

Qualifications and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Level I:  High School Diploma required and two years of related experience in a related field.


Or satisfactory equivalent combination of education and experience. 


Level I and II are required to have intermediate knowledge of word processing and database programs is required (Word, Excel and Access). Must be able to accurately use the computer to produce word processing, spreadsheets and database documents as required by Supervisor.  Use of Ceridian or ADP is preferred.


Language Skills

Ability to read, analyze, and interpret governmental regulations and those documents for which the beneficiary may need assistance. Ability to write reports and business correspondence.  Ability to effectively present information and respond to questions from beneficiary, his/her family, Tribal representatives and those individuals/businesses doing business with the beneficiary.


Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.  Ability to apply concepts of basic algebra and geometry.


Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.


Other Skills and Qualifications

  • Must be flexible, a team player, and able to deal with stressful situations. Must be willing to cross-train with other positions within the department in order to provide team support and no interruption of services to the community.
  • Must be friendly, courteous and tactful.
  • Must be dependable and have an ability to keep track of various tasks.
  • Must be able to attend trainings as required by supervisor.
  • Must be able to successfully pass a background check prior to hire, and periodically throughout employment thereafter.
  • Must have and maintain a valid and driver’s license and proof of insurance.  Driver’s License must not contain any restrictions that would otherwise prevent the employee from driving a GSA vehicle. 
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. 
  • The employee frequently is required to sit. 
  • The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. 
  • The employee must occasionally lift and/or move up to 25 pounds. 
  • Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderate.
  • Work is performed in an office setting.
  • May occasionally be required to travel for work.
  • May be exposed to stressful working conditions in order to meet tight deadlines.


The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. 


Indian Preference Employer as Required by Law




Online Application Tips:

1.         If you are using a MAC, use Safari. If you are using a PC, use Chrome.  

2.         Do not use a mobile cellular device.

3.         Upload additional documents (resume, cover letter, letters of recommendation, tribal documentation, etc.). Please include copies of any required degrees, certificates, training, etc.

4.         Native Hiring Preference – If selecting a native category (native, spouse, descendant), send in the appropriate documentation. If you have any questions about the hiring preference policy or what document to send in, contact us.

5.         Provide 3+ references. We cannot obtain references from direct family members (parents, grandparents, siblings, or children). One reference must be a recent past or present supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, skills/abilities, and attendance.

6.         To add more employment, references, or education, click on the small blue + sign in the upper right corner of the page. 

7.         When entering salaries, use only numbers. Do not use any other characters (such as , . or $).

8.         After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission.


If you have any questions about the online application, please call (253) 573-7863

or email



Native American preference applies and job placements are given on a competitive basis, using job related factors.  Because of the large number of applications received and limited job positions, your application will not guarantee employment.

Other details

  • Pay Type Hourly
This posting is inactive.
  • 3009 Portland Ave E, Tacoma, WA 98404, USA