Senior Human Resources Assistant

Position Title

Department

Senior Human Resources (HR) Assistant

Human Resources

INSTRUCTIONS:

In Section A briefly describe the overall purpose of this position.  Describe the position so that someone who does not know the position will understand it.  In Section B describe the specific tasks or duties.  The percentage of time spent performing the major job responsibilities is used for job evaluation purposes only.  In Section C list the minimum qualifications, type of equipment used (including the frequency), characteristics, and environmental factors relating to this position.

SECTION A: OVERALL PURPOSE OF THE POSITION

The Human Resources Assistant provides communication and administrative support for the Human Resources Department and employee activities.

SECTION B: MAJOR JOB RESPONSIBILITIES

*

PERCENTAGE

1.      Maintains HR information systems which include employee benefits and compensation information.  Maintains employee personnel files and ensures employee forms are completed and filed appropriately.

*

30

2.      Maintains the Ceridian Recruitment System for internal and external personnel and providers.  Posts job openings, places external advertisements, maintains position files and applications, and coordinates interviews.

*

15

3.      Assists with or creates correspondence for HR department.  Files correspondence as required.

*

10

4.      Maintains providers credentialing files and licenses. Updates and maintains Intellisoft credentialing software.  Tracks and prepares provider files for re-credentialing. 

*

25

5.      Assists in the maintenance and investigations worker's compensation claims/records.  Prepares and processes WC-1 forms and the accident investigation reports.  Corresponds with worker's compensation adjuster and MMG medical director.  Assists in the safety program & meetings and correspondence with the safety committee.

5

6.      Assist the HR director with TDI, FMLA, COBRA. Prepares and coordinates with the employees for notices and updates.

5

7.      All other miscellaneous responsibilities and duties as assigned.

5

8.      Demonstrates quality work, completes assignments on a timely basis, and makes decisions within limits of authority.   Takes initiative in problem solving, maintains confidentiality of patient and company information, and interacts with patients, co-workers, and management in a courteous and respectful manner.  Adheres to all company policies and procedures.

2.5

9.      Maintains attendance standards consistent with company policy.

2.5

TOTAL:

           100%

SECTION C: OTHER INFORMATION

RESPONSIBLE TO:

Human Resources Director

SUPERVISES:

N\A

MINIMUM QUALIFICATIONS:

Education/Experience:

High school diploma or equivalent. Must have at least 2 years of Human Resources administration or office environment.

Desired/Preferred Qualifications:

Experience with Human Resources policies and practices

Equipment Use:

Computer, basic office equipment, copy machine, facsimile, typewriter, etc

Characteristics:

Environmental Factors:

Requires prolonged sitting ( 75%), walking, bending, stooping and stretching for files and supplies (15%).  Requires manual dexterity sufficient to operate a keyboard and other office equipment.  Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. Operates an automobile for errands.  Lifts up to 15 lbs.