Accounts Payable

Job Summary

The Accounts Payable position (A/P) is responsible for the accurate and timely processing of all accounts payable transactions and payment to vendors & staff.  The high volume of transactions inherent in the A/P area requires strong organizational skills and ability to handle large volumes of data entry and supporting documentation in an efficient manner. Primary responsibility lies with the A/P position to ensure that a proper and thorough review of all A/P transactions is conducted prior to issuing any payments.  Hence, heavy emphasis on skills related to organizational skills, accuracy in data entry, vendor relations, effective communications with staff persons outside of the Accounting Dept, and working knowledge of what constitutes a complete package of supporting documentation and authorizations. 

Essential Duties and Responsibilities

Accounts Payable

• Responsible for daily review & processing of accounts payable including general mailbox emails

• Responsible for maintaining vendor database including the maintenance of accounts payable files, new and archived (electronic)

• Reviews and collates all supporting documentation for A/P prior to processing

• Investigates and reports on past-due vendor notices or inquiries.

• Reconciles vendor’s statements to A/P history and resolves outstanding liabilities

• Weekly review of A/P Aging report

• Processing of weekly check run and monthly credit card payments to vendors

• Processing of weekly/monthly ACH/Wire transfer transactions as required

• Review/ disbursement of accounting department mail

Other

• Orders office supplies for Accounting Department

• Assists in Credit Card review/ coding during month end/as needed

• Responsible for monthly reconciliation of accounts payable control account, suspense, prepaid expenses, sales and use tax liability accounts

• Liaison for Accounting Department with Purchasing & Receiving Departments

Leveling Requirements

• 1-3 years accounts payable experience is a plus.

• Must have ability to perform routine data entry and posting tasks accurately and efficiently.

• Familiarity with Excel spreadsheets required.

• Knowledge & application of Prepaid, 1099 & Sales/Use Tax is highly desirable. 

• Must have excellent organizational skills, judgment and ability to prioritize and follow through with assigned tasks.

• Strong interpersonal and communication skills are required to resolve accounts payable problems courteously and professionally.