Project Specialist II - Facilities Management Services

 

Project Specialist II - FMS

CLOSING DATE:                 Open until filled
 

SALARY:                              $71,061.63 - $85,272.11
 

PAY GRADE:                        16
 

JOB TYPE:                           Full-Time, Non-Exempt
 

POSITION:                            One
 

UNION REPRESENTED:      No
 

LOCATION:                           Service Center, 960 Newport Way NW, Issaquah, WA 98027
 

DEPARTMENT:                     Facilities Management Services
 

ANNOUNCEMENT:               The announcement of this position has been provided internally to active KCLS employees and externally                 to the public.
 

APPLICANT ALERT:             All applicants should be fully prepared to submit a complete application in one sitting as information                         could be lost if the applicant exits the Dayforce system prior to submitting their completed application.

              Be aware that the cover letter upload feature is currently disabled and cover letters should be uploaded to                the Additional Documents section of the application.

 

Job Number: DF21-36
 
 

About the Opportunity:

King County Library System (KCLS) in Washington State is seeking an experienced Project Specialist II to provide support to the Facilities Management Services (FMS) department at the Issaquah Service Center. The Project Specialist II position will work closely with the Facilities department Manager to develop and maintain financial and administrative information to support the operational functioning of the Facilities Department. The Project Specialist II is responsible for coordinating the administrative setup, maintenance and financial tracking of major construction projects from implementation to close-out by referencing and following both state governmental regulations and internal organizational policies. This position will also monitor multiple projects simultaneously, providing timely financial data and detailed analytical updates on each whenever required. The Project Specialist II should have working knowledge of public works systems, contract preparation, and (GAAP) generally accepted accounting principles concepts; be technically savvy and have significant budget experience. The Project Specialist II will also respond effectively and in a professional and timely manner to inquiries from within the King County Library System and with other outside contacts.
 

REQUIRED: Applicants must attach a current resume and cover letter which addresses relevant work experience, education and training as it relates to this position.

 

About King County Library System (KCLS):

KCLS has a vision of a world where knowledge allows diverse communities to prosper and grow. In order to support this vision, we create opportunities through meaningful connections by acting as the knowledge sharing center for over 1.4 million diverse patrons, providing an unparalleled collection of library materials, resources, technology, services, and programs. 
 

Approximately 1,200 engaged and passionate staff provide service in 50 community library locations and patron engagement using direct outreach and virtual assistance. Our service area includes cities, towns, tribal lands, and unincorporated districts of King County, with the exception of the city of Seattle. 
 

The King County Library System values diverse perspectives, lived experiences, and differences. KCLS encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ+, individuals with disabilities and veterans. KCLS is committed to the full inclusion of all qualified individuals. As part of this commitment, KCLS will ensure that persons with disabilities are provided reasonable accommodations when needed to participate in the job application or interview process and/or to perform the essential functions of this position. 
 

To request accommodation, please call 425-369-3224.

 

REQUIRED: Applicants must attach a current resume and cover letter which addresses relevant work experience, education and training as it relates to this position.

 

EXAMPLES OF DUTIES:

Essential Duties/Major Responsibilities:

Any of the following duties may be performed. These examples are not necessarily performed by all incumbents, however, and do not include all specific tasks an incumbent may be expected to perform.

 

1.    Collaborate with FMS management team to initiate, assign and coordinate work projects and processes among the FMS operational support staff.

2.    Oversee department workflows and monitor completion to deadlines and budget.

3.    Coordinate with the Finance department to ensure projects are within State Regulatory Rules and in compliance with contracting, accounting, and purchasing policies and procedures.

4.    Monitor and manage the application of FMS systems including the Web Help Desk, on-call system, and fleet management tools.

5.    Respond to internal and external inquiries, troubleshoot and provide information to organizations, staff and the public regarding assigned projects.

6.    Provide financial updates and project schedules to FMS management.

7.    Work independently on assigned projects; coordinate required KCLS staff, vendors and others involved to successfully complete projects.

8.    Track and monitor FMS projects from initiation to closeout, reconciling billing to financial systems, and resolve discrepancies and complaints.

9.    Assist FMS management in the development of the department budget.

 

Secondary Duties:

 

1.    Respond to incidental emergencies (e.g. fire alarms, flooding) that impact KCLS facilities.

2.    Other related duties as assigned. 

 

DESIRED MINIMUM QUALIFICATIONS:

Education and Experience:

Preference will be given to candidates with the following:
 

·       Bachelor's degree in construction management, facilities management, business administration, or related field.

·       Five years’ experience in public project management.

·       Project and/or facilities management experience or training.

·       Strong understanding of accounting concepts, with intermediate knowledge of Microsoft Office suite with an emphasis on excel skills.

·       Or an equivalent combination of training and experience that provides the required knowledge, skills and abilities to successfully perform the essential duties of the position.

 

SPECIAL REQUIREMENTS

None

 

CORE COMPETENCIES:

Valuing Diversity – Manages relationships with all kinds and classes of people inclusively and equitably; respects, values, and encourages the unique dimension each employee adds to the organization and each member of the community brings to the whole. Seeks opportunities to learn from differences.

 

Customer Focus – Primarily focused on customer needs, able to deliver high quality, value added services. Constantly strives to find new ways to increase customer satisfaction and understanding, foster equitable services, and forge meaningful connections.

 

Ethics, Values, and Judgment – Exercises best judgment, trustworthiness, and professional standards of conduct; consistently demonstrates organizational values, moral principles, and accountability in behavior, character and action. Defends intellectual freedom and patron confidentiality.

Professional and Technical Knowledge – Demonstrates proficiency in professional and technical skills and/or knowledge in position related areas; purposely keeps up with current developments and trends in areas of expertise, in order to foster personal success and connections for others.

Communicates Effectively – Conveys ideas/information in a way that is clear, engaging, and suitable to the audience. Main point of their message is apparent. Listens more than they speak, responds appropriately. Seeks influence.

Decision Quality – Makes decisions and solves problems, can deal adeptly with varied levels of complexity, ambiguity, and risk; takes responsibility and accepts ownership for decisions regardless of outcome. Responds promptly and appropriately in crises situations.

 

Work Quality – Inspires and strives for excellence in all aspects of work including setting high standards of performance for self and others; ensures that results are complete and accurate; exhibits attention to detail.

Teamwork/Collaborating – Works cooperatively and productively with others to achieve goals and deliverables. Is aware of, utilizes and celebrate their own and team member’s strengths and differences.

Organizing and Planning – Establishes courses of action for self, can influence others to ensure that work is efficient, appropriately sensitive to real restraints on time and resources. Willing to take a risk.

PHYSICAL DEMANDS & WORK ENVIRONMENT:

Physical Demands:

While performing the duties of this job, the employee is constantly using hands in conjunction with frequent finger use and typing, 10-key and this typing may be repetitive up to frequently. Constantly sits up to 2 hours at a time and seldom will stand and walk. Will frequently reach up to chest level with hands and arms to work at desk. The employee will occasionally lift to 10 pounds and seldom push carts with up to 20 pounds of force.

Work Environment:

Work is performed in a normal office environment or on site at a KCLS community library.  The position often requires early morning discussions and is subject to frequent interruptions. Extensive PC work is required.

  
 

Interested applicants seeking additional information should contact KCLS Human Resources at employment@kcls.org.