Administrative Assistant - Immigration

Syracuse, NY, USA Req #183
Thursday, January 7, 2021
Founded in 1856, Harris Beach and its subsidiaries provide a full range of legal and professional services for clients across New York state, as well as nationally and internationally. Harris Beach is among the country’s top law firms as ranked by The National Law Journal. Clients include Fortune 100 corporations, privately-held companies, emerging businesses, public sector entities, not-for-profit organizations and individuals. Principal industries Harris Beach represents include education, energy, financial, food and beverage, health care, insurance, manufacturing, medical and life sciences, real estate developers, and state and local governments and authorities. The firm’s more than 200 lawyers practice among offices throughout New York state in Albany, Buffalo, Ithaca, Melville, New York City, Rochester, Saratoga Springs, Syracuse, Uniondale and White Plains, as well as in New Haven, Connecticut and Newark, New Jersey.

Description:Growing Immigration Practice in Syracuse, NY seeks an administrative assistant to provide case management and tracking for two attorneys and two paralegals. The position includes maintaining the organization of files, tracking deadlines and notices, preparing regular correspondence, working closely with attorneys and paralegals to gather and organize supporting documentation, and case administration.

Responsibilities:

  • Assist with nonimmigrant and immigrant visa filings, organizing exhibits

  • Assists paralegals with preparation and filing of immigration petitions

  • Writes, proofreads, sends, files and manages correspondence, memos, pleadings, contracts, forms, indices and other related documents

  • Calendars all relevant deadlines

  • Receives, reads and routes incoming mail

  • Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney

  • Keeps clients informed by maintaining contact; communicating case progress

  • Enter conflict information into the system for the purpose of running conflict checks for new clients

  • Assist with opening new matters and maintaining files

Qualifications:

  • Minimum 3 years of legal support experience required; experience in business immigration a plus

  • Paralegal or Bachelor’s degree preferred

  • Experience with INSZoom or other immigration case management system preferred

  • Must be highly organized, detail-oriented and able to manage multiple high-volume priorities in a fast-paced environment

  • Strong skills with MS Office and expertise with computer assisted legal resources required

  • Maintains high standards of performance

  • Quick learner who is comfortable working in a team environment

  • Exhibits conscientiousness, dedication, self-discipline, and a sense of responsibility

  • Must have a professional, cooperative, positive and flexible attitude

  • Ability to work with diverse personalities within various levels of the organization

  • Must exhibit well-developed interpersonal and client relation skills

  • Exhibits strong oral and written communications skills

  • Military experience a plus


Harris Beach is committed to an inclusive environment and we welcome applications from diverse candidates. Harris Beach PLLC is an Equal Opportunity Employer.

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.

Other details

  • Pay Type Hourly
  • Syracuse, NY, USA