Hajoca Career Banner 1000x200

Office Administrator

3366 S Glen Ave, Glenwood Springs, CO 81601, USA Req #751
Saturday, April 3, 2021
Since 1858, Hajoca has been blending the strengths and clout of a large company with freedom and opportunity for employees. The company will continue to grow and prosper because our fundamental business philosophy works: emphasis on entrepreneurial spirit, expert knowledge, strong incentives for our employees, and devotion to Hajoca’s proven business principles of “Service, Integrity, Reliability."

Are you organized and detail-oriented? Are you able to efficiently manage competing priorities? Do you thrive on analyzing and solving problems to help ensure the business runs smoothly? If so, then Hajoca Corporation would like you to join our dedicated team as an Office Administrator. Our team has been servicing the community for years. We are a close-knit group that works together to provide the best service to both new and existing customers.


As an Office Administrator with Hajoca your specific duties will include but are not limited to:
•Perform accurate and timely invoicing of all customer shipments daily. Manage inventory on hand discrepancies noted on ship tickets and receiving tickets.

•Identify and resolve all vendor invoice/purchase order discrepancies prior to the final invoice processing.

•Reconcile daily cash sale transaction payments, prepare the bank deposit, process checks for deposit, and prepare and submit required deposit paperwork.

•Create and maintain customer files
•Assist team members in servicing customers including answering incoming calls, faxing, filing and photocopying

Manage customer and vendor return and credits. 
Manage Freight Damage Claims.
•Manage Purchase Order Confirmations and Shipment Notifications to ensure accurate PO information is available to the team.  


All interested applicants must possess: 
•High school diploma or equivalent

•1+ years in a customer service, accounts receivable, or accounts payable role

•Outstanding customer service and communication skills

•Ability to prioritize work projects and multi-task

•Possess a high level of accuracy and attention to detail
•Basic computer literacy (use of mouse and keyboard, Microsoft Word, and Microsoft Office)

Our ideal candidate will also: 
•Wholesale distribution experience

•Knowledge of bookkeeping practices and terms

•Possess the drive to assist team members with other tasks as required


The benefits of working with us:
Although Hajoca is a large company, we work in a decentralized environment where each of our locations, called Profit Centers, is run by the Profit Center Manager as if it was their own small business. We give you the tools you need to succeed, investing in your personal and professional growth through targeted training programs, and reward team success through our profit sharing opportunities and generous benefits package which includes: 
•Medical, dental, vision, and prescription coverage 
•401 (k) and retirement cash account 
•Life insurance 
•Pre-tax accounts for healthcare and dependent care 
•Paid vacation, holidays, and sick time

Hajoca Corporation is an Equal Opportunity/Affirmative Action Employer (EOE and M/F/Disability/Veterans.)  We are a drug free workplace, with pre-employment drug screening required.  Employment is contingent upon successful completion of a background investigation.

Other details

  • Pay Type Hourly
  • 3366 S Glen Ave, Glenwood Springs, CO 81601, USA