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Risk Management Coordinator

Boston, MA, USA Req #403
Thursday, October 15, 2020
At Beacon, we strive to make a difference in our residents’ lives. We build outstanding communities that make enduring contributions to the vitality of our cities and towns. We create communities that serve a diverse cross section of our society. Our communities are healthy and vibrant. Why? Because they are planned with care, consideration, and compassion.

Risk Management Coordinator

General Statement of Duties:
  Work independently and within a team on special, non-recurring and ongoing projects with Vice President of Risk Management.

Supervision Received:
Reports to Vice President of Risk Management in Boston, MA corporate office

FLSA Status:

Home Office, Boston, MA

Essential Functions of the Position: (Any one position may not include all of the duties listed, nor do the listed examples include all that may be found in positions of this class.)


  • Assist with management of master property and liability insurance program including requests for documentation for existing portfolio as well as acquisitions and development transactions.  Interact with brokers, lenders, etc.
  • Track and monitor General Liability and Automobile Insurance claims and Lawsuits, attend quarterly claims review meetings with insurance adjusters and interact with the property teams to assist with the defense of the claims. 
  • Report Property Insurance claims to insurance carrier and oversee claim process.
  • Conduct insurance related trainings regularly.
  • Maintain insurance policies, endorsements, schedules and invoices. 
  • Arrange insurance carriers’ inspections and coordinate responses to their recommendations.
  • Maintain Certificates of Insurance for properties for all lenders, agencies, investors and leased equipment.
  • Obtain and maintain Certificates of Insurance from commercial tenants and outside owners, if applicable.
  • Review Certificates of Insurance from vendors, track and follow-up with the properties or brokers on deficiencies.
  • Oversee schedule of company-owned vehicles including requests relating to purchases, leases, insurance ID cards, etc.
  • Assist with annual insurance renewal process. 



Management company initiatives not limited to Outsourcing of Certificates of Insurance

Establish/Enhance loss control measures at the properties, i.e., obtain and review snow and sanding logs etc.

Develop and implement risk management practices

Assist team members with other initiatives from own department and other departments

Attend insurance-industry trainings/webinars

Position requires scanning, emailing, copying, saving, filing, processing of letters/ correspondence, planning meetings/trainings including sending Outlook invitations, and arranging/attending video-conferencing and conference rooms, Yardi report generation, document management and assisting with completion of specially assigned projects.

Types and designs general correspondences, memos, reports, charts, tables, graphs, spreadsheets, PowerPoint presentations, etc. using Microsoft Office.

Minimum Qualifications

  Associates degree or equivalent experience (property management, business management, or insurance experience desirable)

Qualifications, Abilities and Skills:
  Commercial Property and Liability Insurance experience preferred yet not required.  Ability to work in a fast-paced environment where priorities change daily and multi-task.  Deadline driven.  Strong organizational and project management skills required. Ability to work autonomously with very little supervision.     Familiarity with real estate/property management/property and liability industry a plus. Advanced proficiency with Microsoft Applications including Excel, Outlook, PowerPoint and Word.  Basic proficiency with Yardi a plus. Fluent in English. Basic math skills required for budget preparations.  Strong oral and written communication skills.  Highly organized and detail oriented.  Demonstrates strong initiative and high-level of professionalism. Ability to enforce and adhere to company policies, rules and regulations.  Fosters positive, active and collaborative relationships at all levels throughout the organization and with associated agencies.   Maintains extreme confidentiality of all corporate, personnel and research matters. 


Beacon Core Competencies:

Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility.


Beacon Functional Job Competencies:

Communication, Quality, Interpersonal Skills, Personal Organization, Productivity, Computer Skills.

Travel requirements:  May occasionally visit properties and attend offsite meetings/ training seminars.


Beacon Communities LLC seeks a diverse pool of candidates. We are committed to a policy of equal employment opportunity without regard to race, color, ancestry, national origin, religion, disability, gender, gender identity, sexual orientation, age, veteran status or other protected class.


Beacon Communities is an Equal Opportunity Employer.

Beacon Communities -- 2018, 2019 Boston Globe Top Places to Work!

Other details

  • Job Family Insurance
  • Pay Type Salary
  • Required Education Associate Degree
  • Boston, MA, USA