Accounting Assistant II

6000 J St, Sacramento, CA 95819, USA Req #312
Tuesday, January 5, 2021
The purpose of Associated Students Business and Administration department is to enhance the collegiate experience of Sac State students by providing hands on experience in accounting such as Accounts Payable, Accounts Receivable, Bank Reconciliations, and General Ledger Reconciliations.

SUMMARY: Under general supervision, performs routine tasks which require substantive training provided by the Senior Accounting Technician, Financial Analyst, and Accountant I, scans attaches, and completes specific projects as assigned. Training and performance of tasks include accounts payable processing, including check cutting, account reconciliations, purchase order processing, credit card allocations, journal entries and accounts receivable. Expected to use independent judgment and may be required to make decisions about accomplishing work assignments. This position is designed to provide an overview of the accounting process in order to prepare the employee for the possibility of becoming an Accounting Assistant III in the future.


ESSENTIAL DUTIES & RESPONSIBILITIES:

Learn ASI, Sacramento State, CSU, IRS and Franchise Tax Board compliance policies and procedures.

Scan, file and organize accounts payable documents into designated areas.

Process Accounts Payable and Purchase Orders. Verifies invoiced items are received, review signatories, balances, and receipts. Apply compliance policies as required. 

Provide front desk customer service. Distribute monthly financial reports.

Perform monthly GL Reconciliations as assigned, including PO’s and Advances

Process journal voucher for credit card allocations, for Union and/or ASI

Enter journal entries for Allocations as necessary. 

Process bank account reconciliations for ASI and Union. 

Process Accounts Receivable for ASI and/or Union

Other duties may be assigned.


CORE COMPETENCIES

Ability to follow directions and to work independently with little or no assistance 

Exceptional organization skills 

Skill in performing detailed numerical computations

Ability to develop and maintain effective working relationships 

Ability to use initiative and judgment in analyzing and interpreting course of action

Ability to work well under pressure and to meet multiple and sometimes competing deadlines

Ability to effectively communicate both verbally and in writing

Ability to work in a team environment to successfully implement ASI programs, policies and procedures


MINIMUM QUALIFICATIONS

Enrolled in a minimum of 6 units at Sacramento State; maintain a minimum 2.0 GPA overall (for Student Assistant incumbents)

Six (6) to Twelve (12) units of accounting coursework (at least 3 units completed with at least 3 units in progress)

Knowledge of financial recordkeeping, procedures, and practices as well as general office procedures

Ability to use ten key calculator or Excel software for calculations

Knowledge of windows-based personal computers – Microsoft Word, Excel, and Outlook

Knowledge of general office procedures 


PREFERRED QUALIFICATIONS

Business Major – Accounting or Related Field

One year of customer service experience 


PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to stand, walk, use hands to fingers, handle, feel, reach with hands and arms, talk and hear.(enter vision verbiage) The employee must:

Occasionally, frequently, regularly lift and/or move up to 50 pounds.

Must be able to climb, kneel, squat, reach overhead


WORK ENVIRONMENT: Office setting


I work. I learn. I play. I am ASI


BACKGROUND CHECK

A background check (including a criminal records check) must be completed satisfactorily after the candidate is offered a position with Associated Students, Inc. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current  Associated Students, Inc. employees who apply for the position.

 

Associated Students is a nonprofit corporation and an auxiliary organization of California State University, Sacramento providing a wide range of programs and services to the students of CSUS.  Therefore, ASI employees are not state employees.  www.asi.csus.edu 

 


EEO

Associated Student Inc. is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.

Jeanne Clery Disclosure of Campus Security Policy and Campus Crime
Statistics Act Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and
Campus Crime Statistics Act, California State University, Sacramento has made
crime statistics available on-line at www.csus.edu/police/cleryact.htm

Other details

  • Pay Type Hourly
  • Hiring Rate $14.50
  • Job Start Date Monday, January 18, 2021
  • 6000 J St, Sacramento, CA 95819, USA