Director, Human Resources
Associated Students, Inc. has an exciting opportunity for a Director of Human Resources. The hiring range is $80,000 - $112,000 commensurate with experience and qualifications.
SUMMARY: The Director of Human Resources leads Human Resources to provide administrative, operational and strategic support to Associated Student Inc., and manages the Human Resources department, systems and procedures in all areas including employee relations, human resources policy development and implementation, benefits and compensation administration, training, performance management and recruitment and on-boarding. Ensures compliance with state, federal and local labor and employment laws and regulations. Through these efforts, the incumbent supports ASI’s strategic goals, communicates and consistently implements ASI human resources policies and procedures; and serves as Safety Manager to the organization.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Participate as a member of ASI’s management team advising and providing input to the Executive Director regarding organizational issues such as long-term planning, policies and procedures, and financial matters.
- Provide human resources support to all employees of Associated Students. This requires staying abreast of current trends and best practices in the industry, uphold and maintain a high standard of employee confidentiality while assuring compliance with federal, state and organizational requirements. Ensure all mandated federal, state and local employee notifications are current and displayed in all ASI departments.
- Provide employee relations support to management and staff. Consult with management on human resources issues including recommending action, reviewing documents (i.e. written warnings) and participating in counseling meetings with employees. Serve as the secondary contact with legal counsel regarding personnel matters, as needed. Manage required employee random drug testing and provide follow up and action, as needed.
- Ensure the integrity of employee data entered in the HR information system (Dayforce/Ceridian); oversee the maintenance of personnel records. Create reports as needed. Manage the HR information system and participate in system changes, as needed.
- Act as the Custodian of Records for the organization, ensuring all standards are met for proper protection of personal information including Criminal Offender Record Information.
- Regularly evaluate and update human resources policies and procedures to meet the changing demands of the organization and comply with federal, state and local laws and regulations. Implement policies, provide guidance and train staff, as needed.
- Manage employee benefits and leaves advising managers and employees, as needed.
- Serve as primary contact with benefits broker and providers and conduct annual open enrollment procedures; review annual contracts and make recommendations to director.
- Ensure timely enrollment of eligible employees and ensure timely termination of coverage as employees terminate.
- Ensure staff training needs are met by conducting training sessions, bringing in outside presenters or advising management of other training opportunities available. Track course completion as required.
- In consultation with the Executive Director and Director of Finance and Administration, assists in establishing the organization’s compensation structure and ensures pay practices are consistent with salary structure. Manages job descriptions to ensure alignment with job levels in consultation with managers and employees. Review salary ranges. Regularly monitor salary classifications by reviewing applicable salary survey data. Make recommendations to ASI management as needed.
- Coordinate annual performance evaluation process for full-time staff. Regularly review evaluation tool and update as needed. Train managers in best practices.
- Recruit, select, train, supervise, evaluate and mentor the Human Resources team. Oversee workflows of Human Resources team.
- Develop, manage, and evaluate the annual HR budget. This includes preparation of future budgets, monitoring and evaluating the current budget, meeting established deadlines, and advising management of budget related issues.
- Serve as the designated civil rights coordinator for ASI. In this role, ensure that ASI complies with all civil rights requirements and provide and document annual civil rights training for all Children Center staff and volunteers. Implement procedures to determine and process civil rights complaints.
- Oversee the completion of student status verifications at the beginning of the fall and spring semester.
SAFETY ESSENTIAL DUTIES & RESPONSIBILITIES:
- Manage workers compensation, including communicating with employees, supervisors, medical providers and insurance carriers to ensure employees’ needs are met, required forms are completed, modified duty is provided, if required, and claims are being managed in the most efficient and proper manner. Manages all work-related injury reporting by serving as the primary contact between the organization and the workers’ compensation provider. Follow through on all work-related injuries until the employee’s return to work and the case is closed.
- Ensure maintenance of the ASI Injury and Illness Prevention Plan (IIPP); oversee compliance with state and federal laws relating to safety posting requirements, including timely posting of notifications in all ASI departments; and work collaboratively with OSHA for reporting requirements and audits. Participate in all safety related audits.
- Coordinate safety training and maintain employees’ training records; conduct safety inspections annually, or as needed; investigate and respond to any work-related accidents and/or injuries; and maintain documents specific to employee(s)’ work related accidents or injury.
- Chair the ASI Safety Committee; annually recruit volunteers to serve on the Committee.
- Other duties may be assigned.
- Leading the Human Resources Department: Supports and manages organizational transformation; aligns Human Resources initiatives with ASI’s mission and vision.
- Leading Self: Adheres to the highest standards of ethics, is open to new ideas and approaches; and exhibits leadership behaviors.
- Leading Others: Manages teams and work groups effectively; builds and maintains relationships.
- Effective Communicator: Demonstrates open, honest and respectful written and verbal communication. Communicates effectively both verbally and in writing with staff, employees and public.
- Flexible/Adaptable: Maintains effectiveness in varying work environments where circumstances and priorities are changing.
- Resilient: Maintains high performance and composure under pressure, opposition or criticism.
- Creativity/Innovation: Encourages new ideas and innovations in programming; questions conventional approaches.
- Financial Management: Prepares, justifies and administers the program budget. Monitors expenditures and uses cost-benefit thinking to set department priorities.
- Policies, Process and Procedures: Acts in accordance with established guidelines; communicates and enforces Associated Students Inc. policies and procedures.
- Partnership: Works effectively and collaboratively with campus constituencies to serve a diverse customer population.
- Customer-Focused: proactively seeks and finds ways to provide the highest standards of service.
- Problem-Solver: Demonstrates broad ways to analyze and handle complex problems and situations.
- Cooperation: Works effectively with others in order to achieve a shared goal; follows instructions.
- Bachelor’s Degree in Business or related field
- PHR or SPHR Certification
- Five years of experience in a supervisory capacity
- Ten years of professional-level human resources experience working as a generalist
- Working knowledge of federal and state employment and labor laws
- Knowledge of HR best practices and use of resources
- Knowledge of windows-based personal computers – Microsoft Word, Excel, and Outlook
- C.P.R. and First Aid Certificates (must acquire within 6 month of hire)
- Experience in non-profit organization work
- Ceridian Dayforce experience
- 10 years administration of California and federal wage and hour laws
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to stand, walk, use hands to fingers, handle, feel, reach with hands and arms, talk and hear. The employee must:
- Occasionally lifts and/or move up to 50 pounds.
- Must be able to climb, kneel, squat, reach overhead
- Office setting
A background check (including a criminal records check) must be completed satisfactorily after the candidate is offered a position with Associated Students, Inc. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students, Inc. employees who apply for the position.
Associated Students is a nonprofit corporation and an auxiliary organization of California State University, Sacramento providing a wide range of programs and services to the students of CSUS. Therefore, ASI employees are not state employees.
Associated Students is an Equal Opportunity employer.
Jeanne Clery Disclosure of Campus Security Policy and Campus Crime
Statistics Act Statement
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and
Campus Crime Statistics Act, California State University, Sacramento has made
crime statistics available on-line at www.csus.edu/police/cleryact.htm
- Job Family Human Resources
- Pay Type Salary
- Employment Indicator Full-Time
- Min Hiring Rate $80,000.00
- Max Hiring Rate $112,000.00
- Job Start Date Wednesday, May 12, 2021
- 6000 J St, Sacramento, CA 95819, USA